VIAS RD PRIVACY POLICY

Last Updated: May 26, 2026

INTRODUCTION

Vias RD (“we,” “us,” or “our”) is committed to protecting the privacy and security of personal information collected through our website, programs, partnerships, events, and activities. This Privacy Policy explains how we collect, use, share, and protect your information when you interact with Vias RD.

As a nonprofit initiative focused on education, youth development, leadership, and community impact through sports and outreach programs, we are committed to transparency and compliance with applicable privacy laws, including GDPR, CCPA, COPPA, state privacy regulations, and applicable international data protection standards.

INFORMATION WE COLLECT

We may collect the following types of information:

Personal Information

Name, email address, phone number, mailing address
Donation and payment information (processed securely through third-party payment providers)
Demographic information voluntarily provided by users
Communication preferences and engagement history
Information submitted through forms, applications, sponsorship inquiries, or volunteer registrations

Program Participant Information

Student or participant names and ages
Parent or guardian contact information
School enrollment or educational participation information
Emergency contact information
Program participation records
Photos, videos, testimonials, and media content used for educational, promotional, or storytelling purposes (with consent where required)

Website and Technical Information

IP address, browser type, operating system, and device information
Website usage data, pages visited, and referral sources
Cookies and similar tracking technologies
Analytics data used to improve website performance and user experience

Volunteer, Staff, and Partner Information

Contact information and background screening results where applicable
Volunteer hours, experience, interests, and availability
Business, sponsorship, and partnership communications

Media Uploads

If you upload images to our website or digital platforms, avoid uploading images with embedded location data (EXIF GPS). Visitors may be able to download and extract location information from uploaded images.

HOW WE USE YOUR INFORMATION

We use collected information for the following purposes:

Program Operations

Administering educational, sports, leadership, mentorship, and outreach programs
Communicating with participants, families, volunteers, donors, and supporters
Tracking program participation, impact, and outcomes
Maintaining safety and quality standards

Fundraising and Development

Processing donations and issuing tax documentation
Managing sponsorships, partnerships, and fundraising campaigns
Sending newsletters, updates, impact stories, and fundraising communications
Recognizing supporters and donors with permission

Website and Communications

Improving website functionality and user experience
Responding to inquiries and providing support
Delivering requested resources, updates, or communications
Monitoring and analyzing website traffic and engagement

Legal and Administrative Purposes

Complying with legal obligations and nonprofit reporting requirements
Preventing fraud, misuse, or unauthorized activity
Maintaining financial, tax, and operational records
Protecting the rights and safety of our organization and community

HOW WE SHARE YOUR INFORMATION

We do not sell or rent personal information.

We may share information in the following circumstances:

Service Providers

Payment processors and donation platforms
Email marketing and communication providers
Website hosting, analytics, and technical support providers
Background check or compliance service providers where applicable

Legal Requirements

When required by law, court order, or legal process
To protect participant safety or public welfare
To investigate or prevent fraud, abuse, or illegal activity

Program and Community Partners

With schools, nonprofits, sponsors, or community organizations when necessary for program coordination
With collaborative partners when consent or legitimate program need exists

Aggregate or De-Identified Data

We may use or share non-identifiable aggregate data for reporting, storytelling, grant applications, research, or organizational development.

DATA SECURITY AND RETENTION

Security Measures

We implement reasonable technical and organizational safeguards to protect personal information, including:

Secure encrypted website connections (SSL)
Restricted access to sensitive information
Routine software and security updates
Internal privacy and data protection procedures

Data Retention

We retain information only as long as reasonably necessary for operational, legal, tax, safety, or reporting purposes.

Examples include:

Donor and financial records retained according to IRS and legal requirements
Participant information retained during active involvement and reasonable follow-up periods
Communication records retained for administrative and support purposes

YOUR RIGHTS AND CHOICES

Depending on your jurisdiction, you may have the following rights:

Access and Correction

Request access to personal information we maintain about you
Request correction of inaccurate or incomplete information

Communication Preferences

Opt out of marketing or fundraising communications at any time
Update communication preferences
Request anonymity in donor recognition

Data Deletion

Request deletion of personal information, subject to legal and operational retention requirements
Withdraw consent where processing is based on consent

California Privacy Rights (CCPA)

California residents may have additional rights including:

The right to know what information is collected and how it is used
The right to request deletion of certain personal information
The right to non-discrimination for exercising privacy rights

COOKIES AND TRACKING TECHNOLOGIES

Our website may use cookies and similar technologies to:

Remember user preferences
Analyze traffic and website performance
Improve user experience
Support communication and outreach efforts
Enable embedded media or social media functionality

Users may control cookie settings through their browser preferences, though some website features may not function properly if cookies are disabled.

CHILDREN’S PRIVACY

We are committed to protecting the privacy of children and minors.

We do not knowingly collect personal information from children under age 13 without parental or guardian consent. If we become aware that such information has been collected improperly, we will promptly delete it.

For youth participants:

We obtain parent or guardian consent where required
We collect only information reasonably necessary for participation
We apply additional safeguards for youth data
We comply with COPPA and applicable youth privacy laws

THIRD-PARTY LINKS

Our website or communications may contain links to third-party websites or services. We are not responsible for the privacy practices, content, or security of third-party websites. Users should review the privacy policies of those external services separately.

CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy periodically to reflect operational, legal, or technological changes.

Material changes may be communicated by:

Updating the policy on our website
Revising the “Last Updated” date
Sending email or website notifications where appropriate

CONTACT INFORMATION

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact:

Vias RD Brian Straley Brigham City, Utah United States

Email: info@viasrd.org Website: https://viasrd.org

For privacy-related requests, please include “Privacy Policy” in the subject line.

COMPLIANCE INFORMATION

This Privacy Policy is intended to support compliance with applicable privacy and data protection laws, including:

General Data Protection Regulation (GDPR)
California Consumer Privacy Act (CCPA)
Children’s Online Privacy Protection Act (COPPA)
Applicable United States privacy laws
International privacy and data protection requirements where applicable

EFFECTIVE DATE

This Privacy Policy is effective as of May 26, 2026, and applies to information collected by The Straley Project from that date forward.